Job Listing

One of our clients - Global Logistics company is currently looking for a Japanese spearing Accounting and Administrative Coordinator. This position pays $19 per hour or more (DOE) and is temp-to-hire, with hiring and full benefits after three months.

Accounts Receivable Responsibilities:

• Receive batched checks.
• Apply each payment to the proper customer invoice and check for discrepancy.
• Post any new entries to the accounts receivable ledger in the accounting system and update customer files.
• Proof entries against daily cash report.
• Prepare deposit slip, including daily receipts and any miscellaneous cash.
• Make deposits with the bank and report daily/weekly receipts to the accounting system.
• Print customer statements each month for mailing.
• Prepare monthly cash receipts journal, sales journal, and accounts receivable aging report.
• Answer customer inquiries regarding statements or invoices.

Accounts Payable Responsibilities:

• Receive vendor invoices daily and follow proper company procedures including:
• distributing invoices to appropriate individual for approval and coding invoices with proper general ledger and vendor numbers once approved;
• entering prepared invoices into the accounts payable portion of the accounting system.

Vendor Interfacing Responsibilities:

• Communicate with vendors when invoices are in question;
• assist vendors who are seeking payment and/or need information.
• Maintain a current list of vendors, their addresses, and any relevant performance information.

Collections Responsibilities:

• Research past due invoices which appear on the aging report.
• Mail collection letters to customers when applicable and include copies of past due invoices.
• Follow up with phone call/second mailing if necessary.
• Process approved adjustments and write-offs.
• Maintain a detailed record of correspondence and all actions.

Cash Management Responsibilities:

• Maintain daily cash information, record daily cash deposits, subtract daily expenses, and calculate daily borrowing figures.
• Record cash information in the accounting system daily.
• Prepare monthly journal entries and monthly aging report.
• Maintain manual check usage log and ensure accurate billing of pre-paid expenses.
• Responsible for auditing accounts

Clerical Responsibilities:

• Perform other clerical duties as required including filing, data processing, typing, invoicing, etc.
• Maintain an orderly filing system of payables and master vendor file, updating as necessary and change of address, change of payment terms, etc.
• Assist with other clerical duties as required.

Miscellaneous Responsibilities:

• Visitor check in.
• Purchase supplies, inventory tracking and maintenance of office equipment.
• Prepare timecard sheets for payroll and track employees’ vacation and sick time.
• Maintaining clean and organized common areas (kitchen, visitor waiting area, etc)

Summary of Qualifications:

• High School Diploma required
• 2-4 years of college education (or equivalent relevant experience) a huge plus
• Strong written/oral communication skills
• Basic arithmetic skills
• Basic accounting knowledge
• Reasoning, decision making, and time management skills