#1641 Bilingual Accounting and Administrative Coordinator


Position Title: Bilingual Accounting and Administrative Coordinator
Location: Elk Grove Village / Illinois
Keyword: / / /
Salary: $19+/hr

One of our clients - Global Logistics company is currently looking for a Japanese spearing Accounting and Administrative Coordinator. This position pays $19 per hour or more (DOE) and is temp-to-hire, with hiring and full benefits after three months.

Accounts Receivable Responsibilities:

  • Receive batched checks.
  • Apply each payment to the proper customer invoice and check for discrepancy.
  • Post any new entries to the accounts receivable ledger in the accounting system and update customer files.
  • Proof entries against daily cash report.
  • Prepare deposit slip, including daily receipts and any miscellaneous cash.
  • Make deposits with the bank and report daily/weekly receipts to the accounting system.
  • Print customer statements each month for mailing.
  • Prepare monthly cash receipts journal, sales journal, and accounts receivable aging report.
  • Answer customer inquiries regarding statements or invoices.

Accounts Payable Responsibilities:

  • Receive vendor invoices daily and follow proper company procedures including:
  • distributing invoices to appropriate individual for approval and coding invoices with proper general ledger and vendor numbers once approved;
  • entering prepared invoices into the accounts payable portion of the accounting system.

Vendor Interfacing Responsibilities:

  • Communicate with vendors when invoices are in question;
  • assist vendors who are seeking payment and/or need information.
  • Maintain a current list of vendors, their addresses, and any relevant performance information.

Collections Responsibilities:

  • Research past due invoices which appear on the aging report.
  • Mail collection letters to customers when applicable and include copies of past due invoices.
  • Follow up with phone call/second mailing if necessary.
  • Process approved adjustments and write-offs.
  • Maintain a detailed record of correspondence and all actions.

Cash Management Responsibilities:

  • Maintain daily cash information, record daily cash deposits, subtract daily expenses, and calculate daily borrowing figures.
  • Record cash information in the accounting system daily.
  • Prepare monthly journal entries and monthly aging report.
  • Maintain manual check usage log and ensure accurate billing of pre-paid expenses.
  • Responsible for auditing accounts

Clerical Responsibilities:

  • Perform other clerical duties as required including filing, data processing, typing, invoicing, etc.
  • Maintain an orderly filing system of payables and master vendor file, updating as necessary and change of address, change of payment terms, etc.
  • Assist with other clerical duties as required.

Miscellaneous Responsibilities:

  • Visitor check in.
  • Purchase supplies, inventory tracking and maintenance of office equipment.
  • Prepare timecard sheets for payroll and track employees’ vacation and sick time.
  • Maintaining clean and organized common areas (kitchen, visitor waiting area, etc)

Summary of Qualifications:

  • High School Diploma required
  • 2-4 years of college education (or equivalent relevant experience) a huge plus
  • Strong written/oral communication skills
  • Basic arithmetic skills
  • Basic accounting knowledge
  • Reasoning, decision making, and time management skills
Job Number/ID 1641
Job Type Full Time Non-Exempt Temp to Hire
Location / State Elk Grove Village / Illinois
Salary $19+/hr
Language English and Japanese
Visa Sponsor No
Agent Name Jeremy Salzer
Inquiry jsalzer@bond-consultants.com

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