#1671 Administrative Assistant in Sales Department

08.09.2022

Position Title: Administrative Assistant in Sales Department
Location: Nashville / Tennessee
Keyword: /
Salary: $18-19/h

Bond Consultants is the dynamic firm which provides professional employment services to many people with different backgrounds and skills. Our client - a Global Logistics company- is currently looking for a Warehouse Coordinator. This position $17.00+ per hour based on warehousing experience. First three months on contract. Full benefits on first day of hire after the 90 days' probationary period.

SUMMARY: Partner with a designated Salesperson (s) to manage current and prospective
customer accounts. Receive, process, and continuously maintain/service these accounts.

PRIMARY RESPONSIBILITIES, not all-inclusive:
• Serve as direct support of the Salesperson (s) responsible for the accounts in which the
Sales Support Representative is assigned.
• Receive order information from established customers by phone, fax, e-mail or EDI. Refer
calls from prospective customers to a salesperson.
• As necessary, obtain credit information from the prospective customer and forward the
application to the accounts receivable supervisor.
• Inform customers of order information, such as unit prices, credit terms, shipping dates,
anticipated delays, or any other status update pertinent to the account.
• Ensure accuracy all information received from a customer.
• Confer with production, sales, warehouse (shipping operations), or common carrier
personnel to expedite or trace shipments.
• Receive and respond to customer complaints in a timely manner. Immediately,
communicate with the designated salesperson of the complaint and all other discrepancies
related to the account.
• Manage all administrative aspects of the assigned accounts. These responsibilities
include, billing, order entry, verifying and invoicing the orders. As well as, filing invoices
and corresponding documents.
• If assigned, act as designated “invoice receivables” coordinator. This task entails:
processing invoices received from the sister-locations (Japan, Taiwan, etc.), re-formatting
these invoices and correlating supporting documentation for each invoice as appropriate.
• Perform all other duties as assigned by Sales Operations Supervisor, Branch and/or Sales
Manager.

Qualifications/Skills: Two (2) year degree (preferred) not required. Must have High School
diploma or GED equivalent. Must possess good written and verbal communication skills. Must
possess good problem-solving skills. Must be able to work in a team-setting or independent of
others. Must be proficient in the use of Microsoft applications (word, excel, power-point, Outlook).
Must be detail-orientated and possess excellent active-listening and critical-thinking abilities. Japanese skill is a plus; but not a pre-requisite.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using
whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Ability to apply common sense understanding to carry out instructions furnished in written, oral,
or diagram form. Ability to deal with problems involving several concrete variables in standardized
situations.

Physical Requirements: Must be able to sit, stand and view a computer screen for extended
periods of time. Must be able to walk several times a day to the warehouse area, when necessary.

Work Environment: Must be able to work in an environment which uses liquids and solutions
needed in the Company’s scope of business (includes using proper PPE). Reasonable
accommodations may be made as necessary.
Additional Requirements: Must be able to pass all pre-employment testing requirements (drug test and back-ground check).

As an agency, we believe that every jobseeker can potentially bring something special to our clients. If you have any interest at all in our current opportunities, we encourage you to apply. It is our goal to give not only our clients but also candidates aid in their professional prosperity. We would be glad to do our best in helping all applicants make their first steps towards their career goals, whatever they may be.

Job Number/ID 1671
Job Type Direct Hire Full Time Non-Exempt
Location / State Nashville / Tennessee
Salary $18-19/h
Language English
Visa Sponsor No
Agent Name Asaka Shimizu
Inquiry ashimizu@bond-consultants.com

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