#1673 Purchasing Assistant
Essential Duties and Responsibilities:
- Verifies nomenclature and specifications of purchase requests.
- Searches inventory records or warehouse to determine if material on hand is in sufficient quantity.
- Writes or types purchase order and sends copy to supplier and department originating request.
- Compiles records of items purchased or transferred between departments, prices, deliveries, and inventories.
- Computes total cost of items purchased.
- Confers with suppliers concerning late deliveries.
- Compares prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers or mail order firms.
- Classifies priority regulations.
- Enters purchase orders in accounting system and transmitting orders to vendors at the purchasing (logistics) manager's direction and approval.
- Checks in and verifying count/quality of inventory receipts.
- Enters receipts of goods in accounting system after receipt quantity/goods quality have been verified as acceptable.
- Contacts vendors to expedite shipments or verify details of pricing.
- Aids sales and accounting departments in the resolution of delivery or pricing issues.
- Enters physical count data into accounting system after the quarterly physical counts have been performed.
- Various other duties as assigned.
- Travel Requirements: No travel is expected for this position.
- Supervisory Responsibilities: This job has no supervisory responsibilities.
Education and Experience Required:
- One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Computer Skills Required:
- To perform this job successfully, an individual should have knowledge of MAS200 (Accounting), MS EXCEL (Spreadsheet), MS WORD
(Word Processing) and MS Outlook (E-mail) software.
Additional Skills & Abilities Required:
- Analytical - Collects and researches data.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Technical Skills - Strives to continuously build knowledge and skills.
- Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Oral Communication - Listens and gets clarification; Responds well to questions.
- Written Communication - Edits work for spelling and grammar.
- Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Cost Consciousness - Develops and implements cost saving measures.
- Diversity - Shows respect and sensitivity for cultural differences.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
- Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Motivation - Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Follows through on commitments.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.
- Initiative - Volunteers readily; Asks for and offers help when needed.
- Innovation - Meets challenges with resourcefulness. Language: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Mathematical: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Additional Skills and Abilities: Japanese language skills in writing and speaking
- The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, moving mechanical parts, fumes or airborne particles, and vibration. The noise level in the work environment is usually moderate.
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach
with hands and arms; and talk or hear. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The
employee must regularly lift and/or move up to 10 pounds and occasionally lift or move up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust
|Job Type||Direct Hire Full Time Non-Exempt|
|Location / State||Arlington Heights / Illinois|
|Agent Name||Sunnie (Sanae) Onoda|
Most Popular Job Listings
- Account Managing (3)
- Accounting (13)
- Administrative (10)
- Airline (2)
- Automotive (9)
- Bilingual (8)
- Bilingual/Translator (5)
- Cargo (1)
- Chemical (1)
- Coordinator (1)
- Customer Service (12)
- Customs (1)
- Engineer (7)
- Entry Level (3)
- Finance (2)
- Food (8)
- Freight (3)
- Import/Export (4)
- Inside Sales (3)
- Interpreter (2)
- IT/Computer (2)
- Logistics/Supply Chain (13)
- Maintenance (1)
- management (3)
- Manager (8)
- Manufacturing (30)
- Office (3)
- Operation (3)
- Paint Engineer (1)
- passenger service (1)
- Payroll (1)
- Pharmaceutical (1)
- Production Control Specialist (1)
- Purchasing (4)
- Quality Assurance (2)
- Quality Engineer (1)
- Receiving (1)
- Sales (9)
- Sales Coordinator (1)
- Shipping (1)
- Shipping/Receiving Supervisor (1)
- Supervisor (2)
- Systems Engineer (1)
- Tax (1)
- Technician (1)
- Travel (1)
- Warehouse (2)